GENERAL INFORMATION
AIR TRAVEL
- 30 miles from Jacksonville International Airport.
BUSINESS CENTER SERVICES
- The resort offers a full-service business center.
CLIMATE AND CONFERENCE ATTIRE
- Amelia Island enjoys an average high of 79 degrees with an average low of 59 degrees in October.
- Casual/resort attire may be worn at all business sessions and evening events.
- For Thursday night’s Theme Dinner casual dress is recommended.
CONFERENCE HANDOUTS/PROMOTIONAL GIFTS
If your company would like to donate a “promotional gift” to be included in the conference bags for each participant, please complete the “Conference Handouts Form” and submit it to John Gaffney as soon as possible. Details are included on the form. We appreciate your generosity.
CREDIT CARDS
- Your conference registration fee and sponsorship may be paid on-line at www.stai.org by using Visa, MasterCard or American Express. If you register by mail, please send a check or money order.
- All major credit cards are accepted at The Ritz-Carlton, Amelia Island.
DRIVING DIRECTIONS
From Jacksonville International Airport (30 miles/25 minutes):
- From Jacksonville International Airport take I-95 North, travel approximately 7 miles to exit 373 (old exit 129), Amelia Island/Fernandina Beach/Callahan Exit.
- Right onto A1A East
- Travel east on A1A 9.6 miles to the Thomas J. Shave Bridge
- Cross Intercoastal Waterway and travel three-quarters of a mile to first traffic light
- Turn right at light onto Amelia Island Parkway
- Travel 2.5 miles to fork in road
- Veer left at fork and travel 1.5 miles to traffic light
- Cross through intersection traveling three-tenths of a mile. The resort is on the left.
GOLF TOURNAMENT
If you would like to participate in the Golf Tournament on Wednesday, October 21st at 12:30 PM, please complete the Golf Tournament Registration Form. The tournament is being held at the Golf Club of Amelia Island. The tournament fee is $145.00.
GROUND TRANSPORTATION
Should you require airport transfers, please contact Dana’s Limousine and Transportation Services www.danaslimo.com at (800) 456-5466.
Airport Transfer Services:
Luxury Sedan (1-2 guests) $95.00
Sport Utility (1-5 guests) $150.00
Executive Van (1-8 guests) $150.00
Stretch Limo (1-6 guests) $250.00
CAR RENTAL DISCOUNT
The Conference Committee has negotiated special meeting rates for our conference in Amelia Island, Florida October 20-23, 2009. Meeting reservations can be booked online at www.hertz.com or by calling Hertz within the U.S. & Canada at 1-800-654-2240; Others 1-405-749-4434 and refer to CV#02G80011. You may also contact your travel agent. At the time of reservation, the meeting rates will be automatically compared to other Hertz rates and you’ll be quoted the best comparable rate available.
Rates available from Jacksonville, FL from October 13-30, 2009:
|
|
Daily |
Weekend |
Weekly |
|
CAR CLASS |
Per Day |
Per Day |
5-7Days |
A |
ECONOMY |
$39.00 |
$35.00 |
$142.00 |
B |
COMPACT |
$42.00 |
$36.00 |
$151.00 |
C |
MIDSIZE |
$43.00 |
$39.00 |
$176.00 |
D |
STANDARD |
$45.00 |
$38.00 |
$181.00 |
F |
FULLSIZE 4DR |
$48.00 |
$42.00 |
$200.00 |
G |
PREMIUM |
$54.00 |
$57.00 |
$234.00 |
I |
LUXURY |
$71.00 |
$69.00 |
$328.00 |
L |
4WD/AWD SUV |
$63.00 |
$57.00 |
$275.00 |
R |
MINIVAN 2WD |
$54.00 |
$57.00 |
$275.00 |
U |
CONVERTIBLE |
$63.00 |
$57.00 |
$275.00 |
Rates are available from all Florida Hertz locations. Meeting rates are guaranteed one week prior through one week after the meeting dates and are subject to availability. Advance reservations are recommended; blackout dates may apply. Government surcharges, taxes, tax reimbursement, airport related fees, vehicle licensing fees and optional items, such as refueling or additional driver fees, are extra. Minimum rental age is 25 (exceptions apply). Standard rental conditions, qualifications and return restrictions apply. In the continental U.S., weekend rentals are available for pick-up between noon Thursday and noon Sunday and must be returned no later than Monday at 11:59 PM. Thursday pick-up requires a minimum three-day keep. Friday pick-up requires a minimum two-day keep and Saturday and Sunday pick-up requires a minimum one-day keep. Weekly rentals are from five to seven days. Extra day rate for Weekly rentals will be charged at 1/5 of the Weekly Rate.
Sirius Satellite Radio – Whether you’re looking for music, sports, news, talk, entertainment, local traffic or weather, Sirius Satellite Radio offers over 130 channels including 69 channels of 100% commercial-free music! Daily rental fee applies.
NeverLost – In-Car Navigation System Guides You Wherever You Want to Go
NeverLost uses the Global Positioning System (GPS) – with smart sensors to achieve the accuracy needed for true turn-by-turn guidance. It is the most advanced on-board system ever engineered by Magellan, a leader in satellite navigation technology. Daily rental fee applies.
HOTEL RESERVATIONS
This year the STA Conference is being held at The Ritz-Carlton, located on Amelia Island, Florida. It offers genuine Southern hospitality, award-winning cuisine and impeccable AAA Five Diamond Service.
All guest rooms offer breathtaking coastal or ocean views, marble baths, 24-hour in-room dining and luxurious linens. Every room opens onto a private balcony, creating the perfect secluded nook for a romantic dinner or an idle afternoon lounging in the ocean breeze. The hotel has 1.5 miles of sand-dune lined beachfront at its back door; 18 holes of PGA championship golf at its front door; three restaurants (one outdoors and seasonal); three cocktail lounges (one outdoors and seasonal); a Massage and Fitness Center; outdoor pool with whirlpool; Ritz Kids program; watersports (seasonal); 32,000 square feet of function space; and nine oceanside tennis courts, including five lit for night play
- The Ritz-Carlton, Amelia Island is holding a block of rooms for the conference. All reservations must be received by the hotel, along with first and last night’s deposit by September 21st. After that date or when the block is filled, reservations will be made on a space available basis at prevailing rates.
- Cancellation Policy: A deposit will be refunded if cancellation of reservation is received 7 days prior to arrival date.
- The Conference Rate is $215.00 per night, single or double occupancy.
- Check-in time is 4:00 pm and Check-out time is 12:00 noon.
- Room tax will be added to your room bill. Suggested portage gratuities are $10.00 per person, in and out, housekeeping gratuities are suggested at $5.00 per day. These charges are optional and are at the individual’s discretion.
- There is valet parking discounted 50% per day. There is no self-parking.
Reserve your room at The Ritz-Carlton, Amelia Island at the special conference rate of $215.00 per night. The Ritz-Carlton will hold the room block at the special conference rate until September 21st. Once the room block is filled or after September 21st reservations will be taken on a space available basis and the conference rate cannot be guaranteed.
- Call (904) 277-1100 and
- Tell the reservation agent that you are attending the “STA Conference”
- Or fill out the Hotel Reservation Form and fax or mail it directly to The Ritz-Carlton, Amelia Island
MEALS
- Continental breakfast will be provided for conference participants and registered guests on Wednesday, Thursday and Friday
- A luncheon with vendor exhibits will be held on Thursday.
- The registration fees include dinner for conference participants and registered guests on Tuesday and Thursday nights.
- For dining reservations call 904-277-1100:
- SALT
Simple elements from the earth and sea, properly seasoned, artfully prepared, and served in a contemporary coastal setting. Enjoy a memorable refined environment where the menu features the finest cuisine in the southeast. Offers expertly made cocktails and small plates.
· Open Tuesday through Saturday evenings 6:00 p.m. to 9:30 p.m.
· Dress is resort sophisticated.
· Reservations required.
- Café 4750
Southern hospitality at its best. Casual elegance in a bistro-like setting overlooking our pool and ocean, offers salads, seafood specialties and regional cuisine.
· Breakfast 6:30 to 11:00 a.m.
· Lunch 11:00 a.m. to 5:30 p.m.
· Dinner 5:30 p.m. to 10 p.m.
· Attire is resort casual
· Reservations recommended
- Ocean Bar & Grill
Tropical cocktails and fresh seafood. Steps from the pool and beach.
- The Lobby Lounge
Snacks and cocktails, with panoramic views of the Atlantic and live entertainment.
- Eight Sports Lounge
Upscale contemporary sports lounge with a laid back atmosphere. Billard tables, flat screen TVs, Direct TV satellite for access to all major sporting events. Beer, wine and classic sports fare offered.
NAME BADGES
- Each attendee is required to wear their conference name badge in order to participate in the conference functions.
ON-SITE REGISTRATION
- Registration will be open Tuesday, October 20th from 12:00 noon – 6:00 pm.
- Those arriving after 6:00 pm on Tuesday, may register in the Ballroom Foyer beginning at 7:00 am on Wednesday, October 21st.
